1. YOUR CONTRACT WITH THE OPERATOR

By taking the hire vehicle you are accepting these terms and conditions. Please read this agreement carefully.  If there is anything you do not understand or do not agree with, please ask us for an explanation. Please note that MotorhomesUK is acting solely as an Agent for the contract and the contract is between the Operator of the vehicle and the Hirer.

 2. BOOKING CONFIRMATION AND PAYMENT

An initial payment of £30 per day is required to confirm the booking, which is non-refundable. A binding contract for the hire will come into existence when MotorhomesUK issue your booking acceptance. The balance of your hire money is payable six weeks prior to the start date of your hire, or at the time of booking if you book less than six weeks from the start date of your hire. Where you choose to pay by credit card we will make a charge of 2.5% in respect of each payment by credit card. There is no charge for debit cards. Any documentation you are requested to provide by MotorhomesUK must be received six weeks prior to the start date of your hire or within two days of booking if less than 6 weeks from the start date of your hire. Failure to provide full payment and documents as above will result in the booking being cancelled and the loss of your initial payment.

 3. CANCELLATION

All cancellations must be notified in writing to MotorhomesUK, but please call us immediately to inform us as this will improve the chances of rehiring the motorhome.  

If cancellation is received more than 6 weeks prior to the commencement of hire, the deposit will be forfeited. All monies due and received within 6 weeks of the commencement of hire are not refundable except the insurance excess/damage bond, which is refundable provided that no other sums are unpaid by way of deposit or otherwise.

MotorhomesUK reserves the right to cancel hire if, at the commencement of hire the driver’s licence's are invalid or not according to the conditions set out above or if the required documentation is not provided upon request by the vehicle owner. In these circumstances the total hire charge will be forfeited. Hirers are strongly advised to insure against unavoidable cancellation.

In the event that it becomes necessary for MotorhomesUK to cancel a hire whereby the hirer has failed to send to us all documents asked for via the hire reservation form and subsequent reminder letters then in addition to the initial payment being retained by MotorhomesUK, 60% of the remaining balance is then due to the operator as compensation for loss of revenue. 

4. COLLECTION AND DELIVERY TIMES

Unless otherwise agreed with the operator, the motorhome will be available on the day of collection from the agreed location between 3.00pm and 6.00pm and must be delivered back to the agreed location by 11.00 am on the last day of hire. Late returns can have a significant impact on the next hire. If you fail to return the your motorhome on time you may be liable to an extra charge at the discretion of the operator, but typically £50 plus any additional costs incurred by the operator or MotorhomesUK as a result. There are no refunds for motorhomes returned early. Should the late return of the vehicle make us liable for extra costs (e.g. compensation of the next hirer) we reserve the right to pass on these costs to you. 

Collection and return are not usually possible on Saturdays, Sundays or public holidays. Collection or return times which fall outside the dates and times given must be agreed with MotorhomesUK

5. AVAILABILITY

Replacement vehicles. If your chosen motor home is not available, MotorhomesUK reserves the right to offer you another vehicle in its place. This may be of similar size to the vehicle requested or larger, and will be similarly equipped. In this event, the hirer is not liable for higher rental charges. If a smaller vehicle is offered and accepted, the difference in charges will be refunded. If a larger vehicle is offered, MotorhomesUK is not liable for additional expenses e.g. higher ferry charges or road tolls.

6. EVENTS BEYOND THE OPERATOR’S CONTROL

Unfortunately, events beyond the motorhome operator's control occasionally affect bookings. When reference is made to such events in these Conditions of Hire, this means any event(s) or circumstance(s) which the motorhome operator could not, even with all due care, foresee or avoid.  Neither MotorhomesUK nor the motorhome operator can accept responsibility or pay any compensation, costs or expenses where the performance of your contract with the motorhome operator is prevented or affected or you otherwise suffer any loss or damage as a result of events beyond the motorhome operator's control. This includes any delays to and/or restrictions to your hire to which you may be subject. However, if your booking has to be cancelled as a result, MotorhomesUK, on behalf of the motorhome operator, will of course offer you the choice of an alternative motorhome (if available) or refund as described above.   

7. SUITABLE PERSONS

The motorhome operator and MotorhomesUK have the right to refuse to hand over a motorhome to any person who, in the reasonable opinion of the motorhome operator or MotorhomesUK, as applicable, is not suitable to take charge. In such cases, all hire charges paid will be refunded in full but neither the motorhome operator nor MotorhomesUK have any further liability.  No one other than the driver(s) named in the insurance proposal form may drive the hired vehicle 

8. PETS

All animals other than guide dogs have to be approved by us at the time of booking. If approved, all damage however caused by the animals will be charged to the hirer in full.

Smoking is strictly prohibited in all our motor homes.

10. BED LINEN AND TOWELS

Bed linen, pillows and towels are not provided with the motorhome as standard. If you specifically require these items or are travelling from aboard please enquire about availability.  

11. RENTAL PERIOD

You will have the vehicle for the rental period shown in the agreement. If you do not bring the vehicle back on time you are breaking the conditions of this agreement.  You can be charged for every day or part day you have the vehicle after you should have returned it. Until the vehicle is returned you will be charged the daily rate of your hire plus 50%. There are no refunds for motorhomes returned early 

12. YOUR RESPONSIBILITIES

a. You must look after the vehicle and the keys to the vehicle.  You must always lock the vehicle when you are not using it, and use any security device fitted to or supplied with the vehicle.  You must always protect the vehicle against bad weather which can cause damage. You must make sure that you use the correct fuel. You are responsible for any damage to the vehicle caused by hitting low level objects, such as bridges or low branches.

b. You must not sell, rent or dispose of the vehicle or any of its parts.  You must not give anyone any legal rights over the vehicle.

c. You must not let anyone work on the vehicle without the Operator’s permission. If the operator does give you permission, you will only receive a refund if you have a receipt for the work.

d. You must let the operator know as soon as you become aware of a fault in the vehicle.

e. You must bring the vehicle back to the place agreed, at the time agreed and remain responsible for the vehicle until this time. The operator must see the vehicle to check that it is in good condition. 

 f. You will have to pay for repairs if:

•  The vehicle needs more than our standard valeting (cleaning) see 14b;
•  You have damaged the vehicle, inside or out

g. Before you bring back the vehicle you must check that you have not left any personal belongings in the vehicle. 

13. CONDITIONS FOR USING THE VEHICLE

The vehicle must only be driven by you and any other driver named on the hire insurance policy, or by anyone else we authorise in writing. Anyone driving the vehicle must have a full valid driving licence.You or any other authorised driver will:

•  Not use the vehicle for hire or reward;
•  Not use the vehicle for any illegal purpose;
•  Not use the vehicle for racing, pacemaking, testing the vehicle’s reliability and speed or teaching someone to drive;
•  Not use the vehicle while under the influence of alcohol or drugs;
•  Not drive the vehicle outside England, Scotland and Wales, unless we have given you written permission;
•  Not overload the vehicle;
•  Not if the vehicle is a commercial vehicle, use it for a purpose for which you need an operator’s licence if you do    not have one.
•  Not carry more passengers than the seating capacity of the vehicle or allow the vehicle to be overloaded.
•  Be responsible to MotorhomesUK for the cost of making good and damage caused to me vehicle caused by improper use.
•  Understands that he/she is responsible for any fines (including parking fines) which may be incurred during the hire period.
•  Understands that no claim by the hirer for loss or damage to personal belongings or effects of the hirer or any person or persons will be considered. The hirer will indemnify MotorhomesUK from any liability
•  Understands that any damage to the interior of the vehicle (including cigarette burns) living or cooking equipment will be charged to the hirer in all cases         

14. CHARGES

Charges are based on MotorhomesUK price list at the time of booking. You will be charged for:

a. The rental and any other charges we work out according to this agreement.

b. A charge for any loss or damage to the motorhome (even if it is accidental or not your fault) subject to the cover provided by the hire insurance.  If the motorhome is not returned in the condition it was collected in  with regards to interior cleanliness a £50 standard valeting fee will be charged to the hirer. 

c. Any charge for loss or damage resulting from you not keeping to condition 12.

d. You must empty the toilet cassette at the end of the hire period. There is a £50 charge for un-emptied cassettes.  

e. A refuelling service charge if you have used, and not replaced, more fuel than was supplied originally. The charge is based on the cost of the fuel plus £20.

f. Gas is included, but should you need to replace an empty bottle during the course of your hire, this is your responsibility.

g. All fines and costs (including court costs) for parking, traffic or other offences, congestion charges, (including any costs which arise if the vehicle is clamped). You must pay the appropriate authority any fines and costs if and when the authority demands this payment. If you do not, you will be responsible to pay any costs and reasonable administration charges which arise when MotorhomesUK or the Operator deal with these matters.

h. Any charges arising from Customs and Excise or Immigration Authorities seizing the vehicle, together with a loss-of-income charge while the Operator cannot rent out the vehicle, if and when MotorhomesUK demand this payment.i. Any published or agreed rates for delivering and collecting the vehiclej. Interest which will be added every day to any amount you do not pay on time, at the rate of 4% a year above the base lending rate of Bank of England from time to time.k. Value added tax and all other taxes on any of the charges listed above, as appropriate.You are responsible for all charges, even it you have asked someone else to be responsible for them. 

l. A deposit of £1000.00 is payable against any loss, damage to the motorhome (externally or internally) costs or insurance claims as described in these terms and conditions. You agree that the deposit is payable in full as a condition of hire but you will not have to actually lodge payment with MotorhomesUK prior to commencement of the hire. The deposit will only be taken on return of the hire vehicle in the event of any loss, damage to the motorhome (externally or internally) costs or insurance claims as described in these terms and conditions. In such an event, the deposit is payable to MotorhomesUK who will place it in its client account until the claim or dispute between you and the operator is settled. The agreed amount for the settlement will be paid to the operator. The balance of the deposit (if any) will be refunded to you. You accept that MotorhomesUK is entitled to charge any credit, charge or debit card used by you during the hire transaction for payment of the deposit or any other outstanding charges as per the terms and conditions of hire. 

15.  THE HIRE INSURANCE

The motorhome is insured for the period of the hire ONLY and a copy of the insurance policy is available from MotorhomesUK head office on request. By signing the attached form you are accepting the conditions of the hire insurance policy. Fully Comprehensive insurance is included within the hire charge. A late return of the vehicle would incur a traffic offence under the road traffic act. Hirers are advised to take out additional personal holiday insurance. A £1000 excess payable by the hirer, is applied to all vehicles.  

16. WHAT TO DO IF YOU BREAK DOWN

No responsibility can be accepted by MotorhomesUK or the Operator for any loss or damage or expense which occurs as a result of any defect or breakdown. If you do breakdown you should:

• Contact the breakdown service that covers the vehicle
•  Inform your operator immediately In the unlikely event of a breakdown, MotorhomesUK request that the hirer seeks the help of the appropriate breakdown company quoting the registration number of the vehicle. Hirers are only authorised to request repairs up to a value of £50, repairs costing in excess of £50 must first be authorised by the owner PRIOR to the work being undertaken. Hirers are strongly advised to take out personal travel insurance to cover against termination of hire due to breakdown.  

17. WHAT TO DO IF YOU HAVE AN ACCIDENT

No responsibility can be accepted by MotorhomesUK or the Operator for any loss or damage or expense which occurs as a result of any accident. If you have an accident you must not admit responsibility. You should get the names and addresses of everyone involved, including witnesses. You should also:

• Make the vehicle secure
• Tell the police straight away if anyone is injured or there is a disagreement over who is responsible; and
• Contact your operator immediately. You must produce an accident report sending one copy to your Operator and one copy to MotorhomesUK head office.  

18. WINDSCREENS AND TYRES

19. PARKING

The hirer may park free of charge and at his/her own risk one car at the Operators premises. 

20. DRIVING LICENSES.

Drivers must be over 25 and under 70 years of age and have held a domestic driving licence for at least 3 years. In certain circumstances the lower age limit can be reduced to 23, (Further details obtainable from MotorhomesUK) The licence must be unendorsed (except for speeding and parking offences) and must be produced at the time of collecting the vehicle. Visitors from abroad must hold a current international driving permit or licence. 2 Forms of proof of identity (including photo such as a passport) must be produced by all hirers at the start of the hire ie: Utility bills, Bank statements or Credit Card statements.

 21. INFORMATION

If you break the agreement we can give the information you have provided to credit reference agencies, the Driver and Vehicle Licensing Authority (DVLA), debt collectors and any other relevant organisation. We can also give this information to the British Vehicle Rental and Leasing Association (BVRLA), who can pass it on to any of its members for any purpose stated in the Data Protection Act 1998.

 22. ENDING THE AGREEMENT

a. If you are a consumer we will end this agreement straight away if we find out that your belongings have been taken away from you to pay off your debts, or a receiving order has been made against you. We will also end this agreement if you do not meet any of the conditions of this agreement.

b. If you are a company, we will end this agreement straight away if:

• You go into liquidation;
• You call a meeting of creditors;
• We find out that your goods have been taken away from you until you pay off your debts;
• You do not meet any of the conditions of this agreementc. If we end the agreement if will not affect our right to receive any money we are owed under the conditions of this agreement. We can also claim extra costs from you if you do not meet any of the conditions of this agreement. We can repossess the vehicle and charge you if we do this. 

23. GOVERNING LAW

This agreement is governed by the laws of England and Wales. Any dispute may be settled in the courts of that country. 

MotorhomesUK reserve the right to alter or add to these terms and conditions.